Office Incharge-cum-P.A. to M.D.

Rohini, New Delhi, Delhi, India.

Company Description

The company is one of the leading Road Transport Organization in the country engaged in the services to the nation for more than 20 years. Company has a well knit network in India, branch offices spread throughout the length and breadth of the country. The staff members consist of well-qualified, disciplined and well trained and expert persons who can offer speedy and careful transportation services to customers.

The company became a public limited company in 2004-05 and registered under Companies act 1956. After so many years of having established themselves as the Indian logistics Industry, they have provided services to all their clients keeping in mind security, timely and quality parameters.. 

Qualification:

Post Graduate / Graduate in Commerce Stream

Preferred : Persue Company secretarial (CS) 

Experience:

Minimum 1 yr+ experience as Office Incharge / Office Manager

Scope of Work

Maintaining office services and efficiency, supervising office staff and maintaining office records. 

Job Description

1. Maintain office services

Main Activities:

•  Design and implement office policies
•  Establish standards and procedures
•  Organize office operations and procedures
•  Supervise office staff
•  Control correspondences
•  Review and approve supply requisitions
•  Liaise with other agencies, organizations and groups
•  Update organizational memberships
•  Maintain office equipment

2. Supervise office staff

Main Activities:

•  Assign and monitor clerical and secretarial functions
•  Recruit and select office staff
•  Orient and train employees
•  Provide on the job and other training opportunities
•  Supervise staff
•  Evaluate staff performance
•  Coaching and disciplining staff

3. Maintain office records

Main Activities:

•  Design filing systems
•  Ensure filing systems are maintained and up to date
•  Define procedures for record retention
•  Ensure protection and security of files and records
•  Ensure effective transfer of files and records
•  Transfer and dispose records according to retention schedules and policies
•  Ensure personnel files are up to date and secure

4. Maintain office efficiency

Main Activities:

•  Plan and implement office systems, layout and equipment procurement
•  Maintain and replenish inventory
•  Check stock to determine inventory levels
•  Anticipate needed supplies
•  Verify receipt of supply

5. Perform other related duties as required

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge

The incumbent must have proficient knowledge in the following areas:

•  knowledge of office administration
•  knowledge of human resource management and supervision
•  ability to maintain a high level of accuracy in preparing and entering information

Skills

The incumbent must demonstrate the following skills:

•  excellent interpersonal skills
•  team building skills
•  analytical and problem solving skills
•  decision making skills
•  effective verbal and listening communications skills
•  attention to detail and high level of accuracy
•  very effective organizational skills
•  effective written communications skills
•  computer skills including the spreadsheet and wordprocessing programs, and e-mail at a highly proficient level
•  stress management skills
•  time management skills

Personal Attributes

The incumbent must maintain strict confidentiality in performing the duties of the Finance and Administration Officer. The incumbent must also demonstrate the following personal attributes:

•  be honest and trustworthy
•  be respectful
•  possess cultural awareness and sensitivity
•  be flexible
•  demonstrate sound work ethics

Job Location: Shopping Complex, Sector 3, Rohini (near M2K), New Delhi, India

Only Female candidate can apply.

Salary Offered: Starts with 3Lac (Salary NO BAR for deserving Candidate.)

Keep in mind NO application shall be considered without photograph.

Interested Candidate may send their CV with Photograph at cv@infinityjobs.in

Only Shortlisted Candidates shall be contacted.